CSCC Cabinet Meeting – Minutes
October 20, 2021 at 7pm in person
The meeting was called to order at 7:04 by Anne Malmquist, Moderator.
Cabinet members in attendance: Rev. Beth Stotts, Pastor; Anne Malmquist, Moderator; Dave Sheibley, Treasurer; Diane Sheibley, Clerk; Gordon Brailsford & Ed Buckland, Board of Trustees; Bill O’Neil, Board of Christian Outreach; Terry Reynolds & Barbara Morey, History & Memorials Committee; Ellen Crawford, Music Committee; Sandy Alley, Women’s Guild & Fellowship
Also present: Deborah Lancaster, Congregational Administrator
Rev. Beth opened the meeting with a devotional.
Diane Sheibley did the roll call and verified that a quorum was present.
September Meeting Minutes
The minutes from the September meeting were reviewed. Dave Sheibley motioned to accept the minutes. Ellen Crawford seconded. The minutes were approved without any changes.
Pastor’s Report [also see written report] – Rev. Beth Stotts
Rev. Beth reported that she’s spent a lot of time preparing for the 200th anniversary events, and thanked all who participated and organized them. She noted that she would really like to see a Christmas pageant this year, so she contacted a number of families with children in the church, and they all agreed that they would like that as well. So she found a script with 6 scenes, each of which could be video recorded by different families/groups, and can be played as the pageant. Coming up on Oct. 31 is the All Saints service, followed by a Halloween-themed gathering on the front lawn, where there will be candy and storytelling. All are welcome to come, and costumes are encouraged. She has also been working with local clergy on doing joint events. She attended the virtual Super Saturday and went to some great sessions.
Treasurer’s Report [also see written report] – David Sheibley
Dave reported that revenues are below budget by about 7%, which isn’t too bad, considering we haven’t held any fundraisers yet. Expenses are running a bit below budget as well, although not as much.
Congregational Administrator’s Report [also see written report] – Deborah Lancaster
Deborah reported that the Lion’s Club meetings (a new group in our building) will be starting in November, as well as a new book club. She has been getting turkey dinner reservations, too. She needed clarification on the group key deposits, which was provided. She’s been doing some publicity for the WG&F yard sale. She wanted to double check that it’s OK that groups use the front door of the church as well as the Church St. door. The answer is yes, as long as they lock it up after they’re done.
Food Pantry Report [also see Jack’s written report] – Bill O’Neil
Jack filed a written report, and Bill added a few comments. Bill reported that the last few weeks provided a slight uptick in people using the pantry, although no one came to October’s first Monday evening hours. They’ve picked up some turkeys, and Hanson Farm is generously storing them. They have had one family volunteer to drive food to those who need it, and a volunteer to take the cardboard recycling.
Building Project/Historical Church Building Committee – Barbara Morey
Barbara has been speaking to the woman in Rhode Island who is taking over the work on the deed restriction from Brian Pfeiffer. The CPC has agreed to pay her for it, even though she’s more expensive than Brian, although they have been unreachable for written confirmation of that agreement. The CPC and the woman in RI agreed that it would save us a lot of time and effort to purchase that paperwork that Brian Pfeiffer did toward this project before he resigned, at the cost of $3500. Next Wednesday is the next CPC meeting.
Gordon Brailsford noted that the congregation should be made aware of how long it takes, and how restrictive the deed restriction is going to be. Also, the meeting between the Trustees, the Moderator, and the Historical Church Building Committee has not yet taken place.
Christmas on the Common – Diane Sheibley
Diane reported that the Bridgewater Business Association is moving forward with having their annual Christmas on the Common event this year, to be held on Sunday, December 5, 12-4. They will not be hosting indoor tables this year, so will not need to use our Fellowship Hall. “We can do whatever we want with our building” in conjunction with the event, although they ask that we do not sell/give away hot chocolate or hot dogs, as other groups will be doing that. Diane suggested that we have our building open and the bathrooms available; and thought it likely the church crafters would have their items available for sale. Rev. Beth wants to set up a Christmas photo booth again like she did last year, and have it available for Christmas on the Common. Maybe also a storytime? Maybe have advent crafts available for any child who wants to do one?
Church Fair and Annual Turkey Dinner – Diane Sheibley
Diane noted that the church fair is on Saturday, November 6, 9am-2pm. They are hoping to have most of it outside, but it all depends on the weather. They will make the decision a couple of days prior. If they can’t have it outside, they will have it in the Fellowship Hall and the fireplace room. There won’t be pie night, nor a sit-down lunch service, although they will be selling takeout homemade soups for lunch. They are looking for volunteers to donate crock pots of homemade soups, baked goods including pies, attic treasures, and homemade candy.
The Turkey Dinner Takeout event is on Sunday, November 14. Reservations are required, and are due by November 8. You can contact the office, or visit the online registration page, accessible through the events page on the website.
* Rev. Beth talked about the importance of the Minister’s Discretionary Fund, a fund she uses to help people that come to her in dire financial need. It is currently very low or out of money. She asked if anyone had any ideas on how to fund it efficiently. The Board of Christian Outreach said they would make a contribution to it, as they have in the past. Dave Sheibley suggested that perhaps a small percentage of the revenues that are earmarked for Outreach could be designated to the fund, and/or that we could do a special collection on a Sunday. Rev. Beth might reach out to Bridgewater Business Association members to see if they might contribute. Perhaps the “giving tree” that is often available during the Christmas season could have items on it marked “rent”, “electric”, etc, along with dollar amounts, for people to give to the fund.
* Terry Reynolds noted that she has put in another order for mugs. She’s not sure when they will be here, but hopefully soon.
* Anne noted that the Steeple Sounds deadline was earlier in the week, but submissions can still be made through tomorrow, to Diane.
* The Advent Workshop is on the calendar for Saturday, Nov. 27, and Diane asked what that was going to look like this year. The answer is uncertain, but Rev. Beth said it might be similar to last year, with advent wreath ‘packets’ including greenery to build your wreath, and devotionals to use through Advent.
* Sandy Alley reported that the Women’s Guild yard sale was this Saturday (10/23), and it looks like they will start out inside due to the temperatures forecast, and then they’re hoping to move some of it outside as the sun comes out. Clothing will remain inside. They could use another truck and some help with cleanup if anyone is available. They will limit it to 25 people inside at a time. Everyone was also reminded that there are two more days to drop off donations, and they’d like to see more clothing come in.
* Anne updated everyone on the youth mission trip planned for next June. There are 12 spots available, and we have to be creative about fundraising this year as we likely won’t be able to have the mission dinner, which was the biggest fundraising event. The trip this year is to Philadelphia.
Rev. Beth closed the meeting in prayer at 8:00.