CSCC Cabinet Meeting – Minutes
September 15, 2021 at 7pm in person
The meeting was called to order at 7:03 by Anne Malmquist, Moderator.
Cabinet members in attendance: Rev. Beth Stotts, Pastor; Anne Malmquist, Moderator; Denise Molinari, Vice Moderator; Dave Sheibley, Treasurer; Diane Sheibley, Clerk; Gordon Brailsford & Ed Buckland, Board of Trustees; Bill O’Neil, Board of Christian Outreach; Terry Reynolds, History & Memorials Committee; Bette deKoning, Women’s Guild & Fellowship
Also present: Deborah Lancaster, Congregational Administrator
Rev. Beth opened the meeting with a prayer.
Diane Sheibley did the roll call and verified that a quorum was present.
June Meeting Minutes
The minutes from the June meeting were reviewed. Denise Molinari motioned to accept the minutes. Rev. Beth seconded. The minutes were approved without any changes.
Pastor’s Report [also see written report] – Rev. Beth Stotts
Rev. Beth began by reviewing the upcoming worship details and dates as noted on her report. She highlighted her sabbatical over the summer, the book study she conducted in August with the book author, and the speech she gave at the 9/11 remembrance here in town. She noted that there is still much pastoral care being done. She continues to develop hybrid worship. She reported that she is now the chair of the Greater Bridgewater Interfaith Council, and appreciates the opportunity to meet all the new clergy people in town, and to connect the churches through this council.
Treasurer’s Report [also see written report] – David Sheibley
Dave reported that giving is below budget, partly because we did not hold a golf tournament this year. Expenses are also down so far this year. Investments are still doing well, and so for we have been able to only draw on earnings for needed cashflow, not having to touch principal.
Congregational Administrator’s Report [also see written report] – Deborah Lancaster
Deborah reported that she has been working on attendance tracking for Sunday worship services. She also reported that we have a new building renter, the Lions Club. She has been working on updating the renters binder and reorganized all the information in it. She has also created a Congregational Administrator binder of all the tasks and procedures associated with her job. Deborah recently revised the paid time off policy wording, and it was approved by the Trustees. She is also making sure that the contact tracing recordkeeping is being enforced.
Recently Deborah came in to work on a Friday morning to find the side door on the alley side of the building standing open. She reported it to the Trustees and has contacted the group that was in the building the night before.
Rev. Beth noted that the printer doesn’t seem to work on Sunday mornings (a long-standing issue). Deborah will try leaving her computer on (and not putting it into ‘sleep’ mode) when she leaves on Friday to see if that helps.
Food Pantry Report [also see Jack’s written report] – Bill O’Neil
Bill noted that they are still seeing fewer people than in the past. He also reported that the grant that was formerly paying for Bill’s Taxi to help deliver food to those that needed it has run out. The food pantry is looking for volunteers that are available on Thursday mornings, on an on-call basis, to help deliver food. Volunteers would be notified the day before if they were needed. Also, volunteers are needed to help bring excess cardboard to the transfer station. The Food Pantry personnel have also asked the Bridgewater town manager to address the lack of “no parking” signs on Church St.
The youth football team The Bridgewater Badgers had a food drive, and about 25 youth and their leaders came to the church to bring in the donations. Bill gave them all a tour of the food pantry as well as some information on food insecurity.
Anne Malmquist asked (1) how much it would cost for Bill’s Taxi to continue to delivery food if we had to pay for it (not sure of the answer), and (2) if the Board of Christian Outreach would consider paying that fee if it meant getting food to those who need it. It was decided to look for volunteers who could help deliver food on an as-needed basis on Thursday mornings.
Board of Christian Outreach – Bill O’Neil
Bill reported that the Board of Christian Outreach donated $500 each to Haiti, Afghanistan, and Ida relief projects.
Church Building Project – Anne Malmquist with information from Barbara Morey
Brian Pfeiffer has resigned from the project (he was currently working on the deed restriction). He has returned the $1000 we paid him. He cited other commitments and the length of time the project was taking, as well as the length of time it took to get questions answered. Barbara is pursuing another historical consultant, based in Rhode Island.
Gordon has asked the town why the deed restriction is on the whole building when they have only granted us money for work on the steeple. He also wants to call attention to the “construction service charges” that could total $57,000. He also acknowledged that we might be starting all over again with the deed restriction because of having to hire a new consultant. The Trustees feel the current state of the building structure should be made more aware to Cabinet. A meeting between the Historical Church Building Committee and the Board of Trustees is also needed. Terry and Barbara will work with Gordon to set up this meeting.
200th Anniversary Banquet – Terry Reynolds
The banquet will be held at TJ Smith’s in East Bridgewater, on Saturday, Oct. 16. The evening will include hors d’oeuvres, an entrée of your choice (chicken pot pie, prime rib, baked haddock), dessert, and coffee. During the evening, the time capsule will be opened. It has not been opened in 50 years. The committee will be talking about what we can put in that represents the last 50 years in the church. Maybe a DVD or flash drive of an online worship service? Maybe a Sunday bulletin?
Anne Malmquist asked if there had been any discussion of masking and other COVID protocols. Terry answered that they would do whatever the state requires. There is a 30-60 person limit at the venue.
It was suggested that perhaps someone could be there to record the time capsule portion of the evening so those not in attendance can share in the experience. Terry noted the suggestion.
Terry also reported that commemorative mugs were being produced and would be ready soon. She had a sample. They will cost $10. Interested parties can contact the church office or Terry.
Fair Committee – Diane Sheibley
Diane asked Cabinet for permission to hold a raffle and raffle off baskets during the fair event in November. Denise Molinari made a motion to approve the request, and Rev. Beth seconded. The motion passed unanimously.
Women’s Guild and Fellowship – Bette deKoning
The Women’s Guild will be having their first meeting of the season on October 6. Bette asked about access to the kitchen. After discussion, it was decided that groups may use the kitchen for staging food, making beverages, and washing dishes in the sink. No more than 4 people may be in the kitchen at one time, and all must be masked. And it was noted that anything that can be done in the Fellowship Hall with food should be done out there. Deborah will take care of signage. The kitchen floor has been fixed, but the Trustees are not sure of the state of the dishwasher, as it hasn’t been used in over 18 months.
It was agreed that outside groups can use the kitchen under the same guidelines. Outside groups should take their trash with them after an event; inside groups don’t have to.
Boards & Committees Review – Diane Sheibley
Diane asked to review the list of who is on each board and committee, as we have not had elections in 2020 and 2021. She asked about the names that appeared on the most recent board and committee list.
It was noted that it is time to recenter ourselves on the work of the board and committees, and we need to reach out to the members and encourage people to become active again, if they haven’t been.
· Rev. Beth reported on the Crayon Project, a non-profit organization created by Bridgewater residents Kevin and Beth Anne Bligh, which raises funds across the U.S. and donates multicultural art supplies to schools and non-profit organizations in an effort to spread respect for diversity among young children. Rev. Beth was able to present them with a donation check from the Board of Christian Outreach, on behalf of the church.
· Rev. Beth also noted that Minister of Music Julia (Carey) has commissioned a Christmas piece that will be premiered here at CSCC.
Rev. Beth closed the meeting with a prayer at 8:15pm.