Location: Fellowship hall, Church
The meeting was called to order at 7:04 by Anne Malmquist, Moderator.
Cabinet members in attendance:
Anne Malmquist, Moderator; Nina Gabel-Jorgensen, Clerk; Natalie Muurisepp, Congregational Engagement; Carol Chaffee, Congregational Engagement; Heather Ciaramitaro, Community Engagement; Eric Stott, Spiritual Engagement;
Dave Hanson, Property and Finance; John Sharland, Property and Finance; David Sheibley, Treasurer; Pastor Beth Stotts
Guests
Bill O’Neil, Connie Chandler, Jack Melcher, Steven Powers
Pastor devotional and prayer
January minutes
Minutes approved.
Steeple sounds combining May and April. Need to get May info by March 23rd to Diane
Food Pantry Discussion
Jack Melcher gave the history of the Food Pantry. States that there was never a relationship between the town and the Food Pantry. The Food Pantry is a separate entity from the Town and the Church.
Question:
Who does the Food Pantry answer to?
According to Jack Melcher the Food Pantry doesn’t answer to anyone. They are dependent on the Church for a lot of things including the non-profit status.
5013c (Non Profit Status)
It is noted that the non-profit status needs a board to oversee operations and that the Food Pantry is operating within laws of the IRS. If the Food Pantry uses the Church’s non profit status it is requested that there be a formal relationship between the Church and the Food Pantry. The Church requests more input in the operations of the Food Pantry.
Discussion of Church’s requests of Food Pantry
Cabinet members request that there be a formal structure for the Food Pantry with input from the Church regarding how it presents to the public. For example a request that the Food Pantry incorporate more outreach with regards to volunteers and hospitality.
One of the more pressing needs is a system for back-ups for Bill O’Neil and Jack Melcher in the event that they are unavailable. Currently there isn’t a formal process. This was framed as “future proofing the Food Pantry”.
Jack stated that he will share the processes with the church. Discussion about having a “Greeter” to chat and drink coffee with Food Pantry attendees. Discussion about training and identifying someone to coordinate the Food Pantry Volunteers. New food pantry teams will need to be added to the Church bylaws. Discussion about the operational challenges the Food Pantry faces - can be chaotic and very busy. Sometimes Food Pantry clients can be challenging.
Next Steps
Need to set up a Food Pantry team. The team members don’t necessarily have to be church members. Jack Melcher states he doesn’t want a Board of Directors. It is requested that the Food Pantry representative attend the Cabinet meets.
Discussion about where the Food Pantry would fall in the Church organizational structure. Suggested that they have their own team. If so, should go into the Bylaws in time for the June Meeting. There will need to be three people to represent the Food Pantry. Food Pantry may also need a fundraiser in addition to the volunteer coordinator. One of the tasks to recruit for these new roles is to create “job descriptions” for distribution through various mediums.
Transition team needed to facilitate the creation of the Food Pantry team, job descriptions which will entail collecting the necessary tasks and processes from Bill O’Neil and Jack Melcher.
The following members were suggested for the Transition team:
- Jack Melcher
- Eric Stott
- Bill O’Neil
- Connie Chandler
A Meeting on April 1st - 1130a.m. was suggested. Will put it out to the town council et al to see if they want to participate.
Anne Malmquist will “reply all” to the town email to include that info.
The next meeting date is Wednesday April 15th.
Closing prayer.