TThe meeting was called to order at 7:02 by Anne Malmquist, Moderator.
Cabinet members in attendance: Anne Malmquist, Moderator; Denise Molinari, Vice Moderator; Rev. Beth Stotts, Pastor; David Sheibley, Treasurer; Diane Sheibley, Clerk; Gordon Brailsford, Board of Trustees; Bill O’Neil, Board of Christian Outreach; Terry Reynolds & Barbara Morey, History & Memorials Committee; Jane O’Connell, Women’s Guild & Fellowship.
Also present: Deborah Lancaster, Congregational Administrator
Rev. Beth opened the meeting with a devotional and a prayer.
The meeting minutes from the April meeting were presented and reviewed. Dave Sheibley motioned to accept them as written; Rev. Beth seconded. The minutes were approved.
Pastor’s Report – Rev. Beth Stotts (also see written report)
Rev. Beth reported that she had recovered from holy week. She recently met with Emily Williams from the Senior Center, and they discussed a joint event for pride month. There were some deaths and much pastoral care. Pentecost is June 5! Wear red! She noted that she will be out of the pulpit 6/12, 7/10, and 8/7, and needs volunteers to help lead worship. Anne Malmquist will take the lead on 6/12. She will also be away 6/21-24 and 7/7-10. On July 14, CSCC will be hosting the Young Clergy Women’s International Conference.
Treasurer’s Report – Dave Sheibley (also see written report)
Dave reported that we had another OK month. We took in about $12,000 last month, which is about $4,000 less than the same month in 2020, and we’re about $8,000 behind where we were at this time last year. Fortunately, this month so far is doing well.
Congregational Administrator’s Report – Deborah Lancaster (also see written report)
Deborah reported that we’re now using pew pads to collect names and addresses on Sundays, and for attendance records. She noted that there are several events coming up, that are listed on her report. She’s been working on making sure past records are entered into Servant Keeper, under the direction of Rev. Beth.
Remember that the summer office hours go into effect June 3 – Monday through Thursday, 10-2. Also note that the office will be closed on Monday, May 30 for Memorial Day.
Food Pantry – Bill O’Neil (also see written report)
Bill reported that the Boston Food Bank is no longer providing frozen food, for the foreseeable future, due to staffing shortages. They’ll be figuring out how to supply some of that on their own. He also noted that Jack bought another supply of gift cards to distribute. Jack requests that if any wording on the church website is changed regarding the food pantry, that it’s run by him first. Finally, the USPS annual food drive took place last Saturday, and “lots and lots” of food was brought to the pantry.
Building Renovation – Barbara Morey
Barbara reported that the next CPC meeting is next Wednesday. Prior to that, she will contact Virginia Adams to see if she has anything to report to them regarding the deed restriction. Barbara feels it unlikely that the deed restriction issue will be resolved before the Fall. She has already put in the applications for Phase 2 and 3 funding. We will need to know how much we’ll get in total before we sign the deed restriction.
Gordon noted that we also have a grant document that needs to be prepared, not just the deed restriction. We will need both reviewed by a lawyer. Rev. Beth has been in touch with Rob Pellegrini to do the legal work we need. His nonprofit rate is a 20% discount off normal rate, which is $395/hour. He estimates a meeting should only take 30-60 minutes.
Governance Committee – Anne Malmquist
The committee has been meeting. They are working on finding models of other church structures. One topic that was discussed was changing the way we pay the conference – if it’s not based on membership (like it is now), it could add flexibility to what we call “membership”, which is important to how we may restructure in the future. They are trying to generate input and enthusiasm for what our church wants to do in the future. They are preparing a survey and will ask all members to respond. It was suggested that perhaps one-on-one interviewing could be done to get more people to respond.
Proposed 2022-23 Budget – Trustees
The budget proposal was discussed. Dave Sheibley noted that it is similar to last year’s bottom line.
• They took out the golf tournament as a source of income because it hasn’t been able to be organized the past few years (although it would be great to have it).
• They left Rev. Beth’s salary the same, as it was previously discussed that she would be happy with more study time in lieu of a raise.
• Julia’s salary stayed the same as well.
• The Congregational Administrator and Sexton were given raises from $15-$17/hour, but the number of hours per week was lowered to 15 hours.
• The outreach reserve was lowered to 1.5% of pledges.
• Note that the cost of heating oil has increased.
Dave noted that we can’t continue on with these deficit budgets for too much longer. Our investments will run out. It was noted that Kathleen Mosher is now doing stewardship, and is very enthusiastic about it, and about raising money.
It was asked if people who watch Sunday worship online still donate. The answer was YES.
Anne noted that we might be ready to do a big push for increased pledging. She also felt it important to remind folks that we don’t get any money from any higher organization or affiliation – it just comes from us.
Ellen Crawford motioned to accept the budget as proposed. Denise Molinari seconded. Further discussion ensued.
Clarification was asked for why the sexton pay went up so much from 2022 to 2023. It was noted that Rich refused the raise offered him last year, but the next budget needs to allow for an increase.
Barbara Morey reported on the feasibility of having a golf tournament at Olde Scotland Links. They are under new management, and their new contracts require that you guarantee at least 100 golfers for a weekday tournament, at $72 per golfer. We might look at other courses, but they need to be par 5 courses to attract the more serious golfers.
The budget was approved by majority vote.
Budget Meeting, June 12 – Anne Malmquist
The budget meeting will be held in the sanctuary after worship on June 12, starting at 11am. The meeting will also be livestreamed, but not available for playback after the fact. Online voting will be available ahead of time and for a couple of hours following.
Vendor Fair / Pie Sale, June 4 – Diane Sheibley
Diane called attention to the flyer that was distributed prior to the meeting. The vendor fair, and pie & baked goods sale will be held inside and outside the church on Saturday, June 4, 9am-1pm. She asked everyone to spread the word so that we can have a good turnout for the vendors. There are about 15 indoor vendors and about 6 outdoor vendors registered to come. We will also have raffles.
July 4th – Rev. Beth Stotts
Rev. Beth noted that the Stotts Family would be hosting water and snacks on the front lawn during the parade. She’s trying also to get a photographer to do family portraits as a fundraiser. We also decided that we would march in the parade. Rev. Beth will reach out to the parade folks to register. And finally, we will also have the church open and available for anyone needing to use the bathrooms.
Rev. Beth shared that we are working with Diane’s sister, who has a t-shirt company, to do CSCC logo’d clothing items that will be available to order on her website. We won’t have to worry about taking orders, tallying sizes, or investing in a stock of merchandise – people can just order whatever they want directly from the website. More info to follow.
Rev. Beth closed the meeting with a prayer. The meeting adjourned at 8:15.