The meeting was called to order at 7:03 by Anne Malmquist, Moderator.
Cabinet members in attendance: Anne Malmquist, Moderator; Rev. Beth Stotts, Pastor; David Sheibley, Treasurer; Diane Sheibley, Clerk; Gordon Brailsford & Ed Buckland, Board of Trustees; Deb Sorgman, Board of Deacons; Terry Reynolds, History & Memorials Committee and Women’s Guild & Fellowship.
Rev. Beth opened the meeting with a devotional and a prayer.
The meeting minutes from the March meeting were presented and reviewed. Rev. Beth motioned to accept them as written; Dave Sheibley seconded. The minutes were approved.
Pastor’s Report – Rev. Beth Stotts (also see written report)
Rev. Beth reported that “it was a busy month”. She also reported that CSCC will be one of several satellite hosts for the Young Clergy Women International Conference in July. The Transgender Day of Visibility that CSCC hosted was well attended and a great event. Rev. Beth will be on vacation next week (April 26-29). May 8, Rev. Greta Macrae will be preaching. There has been much pastoral care – visits, texts, calls, chats, people feeling helpless.
Treasurer’s Report – Dave Sheibley (also see written report)
Dave reported that we had a better giving month in March than earlier in 2022. There has been $40,000 transferred this fiscal year from the endowments. If anyone has any fundraisers they want to do or see done, especially like a golf tournament, we are in need of them.
Congregational Administrator’s Report – Rev. Beth for Deborah Lancaster (also see written report)
Rev. Beth noted that she asked Deborah to include all upcoming events in our building in her report, to show how active our building is. Also, Deborah will be on vacation June 9-17. It was requested that a mention in Steeple Sounds of volunteers who might be willing to answer the phone and mind the office while she’s out, would be helpful.
Building Project – Gordon Brailsford
Gordon reported that we are still waiting for the town to send a check to the new person in Providence who is doing the paperwork on the deed restriction, so she can finish her work. He stressed the importance of having an attorney review it once it’s drafted. He also noted that he’s not in favor of a deed restriction just for the steeple repair grant – it will put limitations and restrictions for the whole building, in return only for our ability to do work on the steeple.
Governance Committee – Anne Malmquist
Anne reported that the committee, that began meeting before the pandemic, has begun meeting again. They are looking at models of how we might reorganize our governance based on how others are doing the same; for example, perhaps fewer business meetings and more “doing” meetings; and Cabinet might not be structured the same way it is now. It may be likely in 6 months or so that a congregational meeting is needed to review proposals of what we should do. The committee is comprised of Anne, Rev. Beth, Gordon Brailsford, John Sharland, and Gail Wershing. Sherley Phillips has expressed interest. Their next meeting is Sunday, April 24.
Vendor Event Fundraiser – Diane Sheibley
Diane announced that she is organizing a vendor/craft fair event for Saturday, June 4, from 9-1. Vendors will be charged $30 for an indoor table, or $25 for an outside (front lawn) space. There will also be a pie sale and baked goods sale. Anyone who knows someone who might be interested in participating as a vendor, or making a pie or baked good, should contact Diane. Darlene Brown will be coordinating the pies and baked goods. Diane estimated that it could raise about $1200 for the church.
The topic of another takeout dinner fundraiser was also brought up. It was noted how much people liked them, and that they’re a good fundraiser. Diane noted that we’ve been very lucky that for the past takeout dinners, an angel has stepped up and paid the Boston Tavern catering bill, allowing the church to keep the entire $35 per 2-person meal. But even if that doesn’t happen again, the church will make needed funds from one. Diane will look into it, possibly for May.
There was a discussion on fundraising ideas to raise money for the church.
• Have someone in to present a program of some kind that we could just sell tickets to
• Millis’ minister is a comedian
• Look into Loretta LaRoche? Diane reported that she had reached out to her people some time ago and that it was expensive to bring her in. But she’ll check again with them to see if anything has changed.
• Rev. Beth will ask Brian McLarin and will look into other presenters
• It was suggested that perhaps the vendor/craft fair could have raffles.
Anne shared that she had a meeting with Kathleen Mosher regarding stewardship, and they talked about having a “PR kit” that shows who we are and what we do. It could be used to raise money, and explain to possible donors what all we provide to the community.
2022-23 Budget – Ed Buckland
Ed presented the situation of the draft budget proposal from the Trustees. He noted that very modest raises were included for the staff, and also suggested a small reduction in the number of hours for our Congregational Administrator and our Sexton. Rev. Beth suggested that perhaps additional time away from the office could be offered instead of a raise for her, like additional study time.
Revenue projections are an estimated $4000 down from last year; costs are an estimated $10,000 higher. One suggestion was to lower the percentage of pledge money that is allocated to the Board of Christian Outreach, in favor of using some of that money to help offset the expenses associated with all of the outreach that happens in the building (that costs money, i.e. electric, oil, cleaning, admin support).
More discussion of fundraising ensued.
• We need to get our food permit, so we can have food events again. To get that we have to have someone take the online course and get certified in things like “safe serve” as well as choking aid. The breakfast folks are anxious to get back in the building, and it was discussed that one of them might be willing to get the certification necessary. We could also go back to having sit-down food events.
• The 4th of July is an opportunity. Rev. Beth volunteered the Stotts family to host a table on the front lawn, perhaps selling baked goods, water, lemonade. It will likely be a ‘free will offering’ rather than pricing specific items. The lemonade table that the Growth Committee did for a couple of years on the front lawn was very well received. And we’ll offer the use of the building as well for bathrooms.
It was suggested that we might do a “capital campaign” type of drive to feed our endowments. It was also suggested that we bring back the “moment for mission” during each Sunday worship to keep people posted on our financial concerns and/or projects. Dave Sheibley noted that it takes $4,000 per WEEK to keep the doors to the church open (including personnel). It was asked if there was a long-term plan for getting the budget to be not a deficit budget, and not completely deplete our endowments in the next few years. There is not.
Rev. Beth closed the meeting in prayer. The meeting adjourned at 8:45